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As a dynamic team of driven professionals, we’re always on the lookout for the type of talent our clients deserve. If you’re looking for a place to embrace innovation and have the flexibility to succeed, you may have found the right place.
Current Openings
JOB TITLE
Copy Editor
TriStar Event Media, LLC – Overland Park, KS
TriStar Event Media, LLC, an industry-leading event publishing company, has an immediate opportunity for a Copyeditor to join the award-winning editorial team in our Overland Park office. Experience editing medical content is a plus, but applicants with experience in a straight news environment will also be considered. The ideal candidate must be comfortable proofing for grammar and consistency as well as massaging text to improve flow and clarity. Full-time and part-time applicants will be considered.
Essential Functions
The Copyeditor’s primary responsibility is to edit and maintain quality control over all editorial content on TriStar’s association projects, producing the best possible publications and news sites for the company’s association clients and their members. The Copyeditor will also review TriStar’s internal copy as assigned, including but not limited to marketing and promotional copy, legal copy, and contract language. The Copyeditor is also responsible for creating editorial and digital content for TriStar’s association clients as assigned. This includes writing for products such as news sites and meeting newspapers, meeting programs and exhibit guides, meeting apps, and other digital products. The Copyeditor will also serve as the lead editor of select projects, providing editorial project management for TriStar’s association clients, and as a backup for other editors, as needed. The Copyeditor is responsible for collaborating with TriStar’s internal project teams to execute all assigned projects on deadline.
Responsibilities
- Copyedit and maintain quality control over all TriStar editorial content
- Manage time to accommodate overlapping projects
- Review all content updates to meeting news sites and emails, ensuring necessary elements are properly displayed, arranged, and formatted
- Proofread major TriStar communications to associations and advertisers, including project ratecards, post-meeting reports, and advertising email campaigns
- Create meeting preview, session preview, city guide, and other editorial content from provided information, online research, and source interviews, as needed
- Assist with planning and creation of social media posts and graphics, browser alerts, and other traffic-driving tactics for meeting news articles, as needed
- Provide support for the collection, editing, and formatting of user-submitted content, as needed
- Assist with scriptwriting and internal review of TriStar-produced videos and podcasts, as needed
- Maintain TriStar’s in-house editorial style guide
- Conduct an annual review of TriStar’s in-house editorial style guide and update the guide with input from the editorial team
- Review and approve editorial proofs
- Utilize writing and editing skills to produce high-quality editorial content for association clients
- Oversee the planning, editorial production, and creation of news products, meeting programs, and exhibit guides, as needed
- Communicate with TriStar’s association clients to achieve editorial objectives, as needed
- Work with internal project teams to plan and execute projects on deadline
- Travel onsite for daily production of meeting newspapers and news sites when necessary
- Maintain collaborative, positive working relationships with TriStar’s clients and employees
Requirements
- Bachelor’s degree in journalism, communications, or related field
- Experience as a print editor, digital editor, or medical writer
- Exceptional writing skills with sound editorial judgment and working knowledge of AP style
- A detailed eye for editing
- Computing skills, including Mac, MS Office, Adobe Creative Cloud, Google Workspace
- Strong organization and time management skills
- Exceptional attention to detail
- Advanced written communication skills
- Ability to work on a team and independently
- Ability to work evenings and weekends during association events
- A genuine interest in healthcare topics, both clinical and research-based
TriStar offers a highly competitive compensation and benefits package for full-time employees that includes health, dental and vision insurance, compensation time for weekend work and more. We offer a hybrid work environment. The editorial team currently works in-office one day per week.
Interested applicants should apply via the external link below. The application process includes a 15-minute survey and a portal to upload a resumé and work samples.
Freelance Medical Writer
TriStar Event Media, LLC – Overland Park, KS
A nationally recognized content leader in the healthcare association industry, TriStar Event Media is looking for experienced freelance medical/science writers to produce session news coverage for medical meetings.
Pre-meeting assignments involve interviewing speakers (researchers, trial investigators, clinicians, etc.) and writing session preview articles. Meeting assignments involve attending sessions, as assigned, and writing summary/recap news articles on tight deadline in TriStar’s onsite pressroom. Recap articles are typically published within hours, so the ability to distill research news quickly is essential and exceptional writing skills are a must. Working knowledge of AP style is required.
TriStar covers some hybrid meetings where remote reporting may be possible, but the ability to travel to large convention cities (San Diego, Chicago, Washington DC, Orlando, etc.) is preferred. Experience covering medical meetings is a huge plus, but applicants with experience in a straight news environment will also be considered. Experience reporting on medical research, particularly cancer research, is a plus.
Interested applicants should apply via the external link below. The application process includes a 15-minute survey and a portal to upload your resumé and writing samples.
Media Research Coordinator
Location: Headquarters in Overland Park, KS | Employment Type: Full-Time
About TriStar
TriStar is a full-service marketing agency partnering with some of the most recognized and influential healthcare associations and pharmaceutical companies. Our team of experts develop strategic content and creative advertising opportunities that expand reach, enhance engagement, and drive sustainable revenue across digital, print, and live events. We are committed to exceptional customer service, ensuring seamless execution at every stage of the process.
That commitment starts with our team. We foster a collaborative, fast-paced environment where creativity and strategic thinking thrive. Our team is passionate about helping clients succeed, and we empower each other to push boundaries, take initiative, and grow professionally. If you’re looking for a dynamic workplace where your ideas make an impact, we’d love to have you on board!
About the Position
We are seeking a highly organized and detail-oriented Media Research Coordinator to join our Project Management team. In this role, you will research, identify, and evaluate out-of-home (OOH) and digital advertising opportunities within our event markets, including airports, rideshare platforms, programmatic media, and other emerging channels.
You will work closely with external vendors to gather pricing, availability, placement details, specifications, and other campaign information needed to develop compelling, market-ready sales materials. This role is essential to ensuring our sales team has accurate, timely, and comprehensive information to effectively bring advertising opportunities to market.
The ideal candidate is a proactive researcher and strong communicator who can manage multiple priorities, maintain organized and accurate information, meet deadlines, and build effective relationships with vendors and internal stakeholders.
Key Responsibilities
- Media Research & Opportunity Identification: Assist with researching emerging out-of-home (OOH) and digital media trends to identify advertising opportunities that align with association partners’ objectives and advertiser needs.
- Vendor Coordination: Coordinate with media vendors to gather pricing, availability, placement details, and other campaign requirements.
- Sales Material Support: Support the development of media kits and sales materials by collecting, organizing, and maintaining accurate advertising opportunity information.
- Relationship Management: Build and maintain relationships with media vendors, suppliers, association partners, and internal stakeholders to support campaign planning and execution.
- Cross-Functional Collaboration: Collaborate with Business Development, Account Managers, Sales, and Project Managers to meet project objectives.
- Project Documentation: Maintain accurate and organized project documentation and supporting materials for all managed accounts.
- Quality & Data Accuracy: Ensure the accuracy and consistency of project details, vendor communications, pricing, and campaign information across designated accounts.
- Project & Priority Management: Manage multiple projects simultaneously while prioritizing competing deadlines and deliverables.
- Execution & Problem Solving: Deliver high-quality work by meeting project deadlines, proactively resolving issues, and supporting successful campaign execution.
Qualifications & Skills
- Education: Bachelor’s degree in Marketing, Communications, Business, or a related field.
- Relevant Experience: 1–3 years of professional experience in project coordination, media planning, marketing, advertising, vendor management, or a related field preferred.
- Media Knowledge: Understanding of print production and digital advertising specifications and formats.
- Project & Priority Management: Demonstrated ability to manage multiple projects, prioritize competing deadlines, and maintain accuracy in a fast-paced environment.
- Research & Analysis: Strong research and analytical skills with the ability to evaluate opportunities, organize information, and make informed recommendations.
- Vendor & Stakeholder Management: Experience working with external vendors and cross-functional teams, with strong relationship-building and negotiation skills.
- Communication & Collaboration: Excellent written and verbal communication skills with the ability to work independently and collaborate effectively across departments.
- Organization & Problem Solving: Highly organized and detail-oriented, with strong follow-through and a proactive, solutions-oriented approach to problem solving.
- Adaptability: Resourceful and eager to learn new technologies, media platforms, processes, and industry tools.
- Technology: Proficiency with Google Workspace required; experience with Asana, HubSpot, or similar project management and CRM platforms is a plus.
Why Join Us?
- Work with a collaborative, forward-thinking team.
- Lead high-impact projects that drive company success and client relationships.
- Access opportunities for career growth and professional development.
- Enjoy a comprehensive benefits package that includes health, dental, short term disability, and vision insurance, a 401(k) plan, and more.
- Thrive in a hybrid work environment. The Project Management team currently works in the office one day per week.
Apply Now
Interested applicants should apply using the external link below. The process includes a brief 15-minute survey and a portal to upload your resumé..
Project Coordinator
Location: Headquarters in Overland Park, KS | Employment Type: Full-Time
About TriStar
TriStar is a full-service marketing agency partnering with some of the most recognized and influential healthcare associations and pharmaceutical companies. Our team of experts develop strategic content and creative advertising opportunities that expand reach, enhance engagement, and drive sustainable revenue across digital, print, and live events. We are committed to exceptional customer service, ensuring seamless execution at every stage of the process.
That commitment starts with our team. We foster a collaborative, fast-paced environment where creativity and strategic thinking thrive. Our team is passionate about helping clients succeed, and we empower each other to push boundaries, take initiative, and grow professionally. If you’re looking for a dynamic workplace where your ideas make an impact, we’d love to have you on board!
About the Position
We are seeking a highly organized and detail-oriented Project Coordinator to join our Project Management team. This role involves managing multiple projects simultaneously, ensuring the timely and successful execution of media tactics from planning through completion. As a Project Coordinator, you will collaborate with advertisers, vendors, internal teams, and some of the most prominent associations in the United States. The ideal candidate excels at keeping projects on track through proactive communication, strong organization, and strategic problem-solving. Minimal travel is required.
Key Responsibilities
- Project Ownership: Manage projects from kickoff through final delivery, ensuring all milestones, approvals, and deliverables are completed successfully.
- Stakeholder Liaison: Act as a primary liaison among association partners, advertisers, and vendors.
- Cross-Functional Collaboration: Partner closely with business development, sales, account management, design, and editorial teams to drive end-to-end execution across project planning and revenue generation cycles.
- Priority Management: Effectively manage shifting priorities, balancing multiple concurrent projects while maintaining quality and meeting deadlines.
- Ad Management: Collaborate with advertisers to ensure timely delivery and compliance with material specifications; efficiently handle late submissions and necessary edits.
- Ad Approval Coordination & Communication: Oversee the ad review and approval process in partnership with clients and vendors.
- Risk Identification & Problem Solving: Anticipate potential project challenges, propose solutions, and keep stakeholders informed.
- Quality Assurance: Ensure quality control throughout all phases of project execution.
- Client & Team Support: Provide exceptional customer service to advertisers, association partners, vendors, and internal team members.
- Process Improvement: Identify opportunities to improve workflows, communication, and project execution across teams.
Qualifications & Skills
- Bachelor’s degree in Marketing, Advertising, Communications, Business, or a related field
- 1-3 years of professional experience in project management, advertising, or media execution
- Proven ability to manage projects independently from initiation through completion
- Demonstrated ability to manage multiple projects, prioritize competing deadlines, and thrive in a fast-paced environment
- Experience working with external vendors and internal cross-functional teams
- Excellent written and verbal communication skills
- Strong problem-solving skills with proactive follow-through
- Highly detail-oriented with commitment to accuracy
- Ability to deliver high-quality work with efficiency and accuracy
- Familiarity with media planning and buying processes, timelines, and terminology
- Understanding of print production and digital ad specifications/formats
- Proficient in Google Workspace
- Experience with ad trafficking and campaign management tools is preferred
- Experience with Trello, ASANA, HubSpot (or similar CRM platforms), and Adobe Creative Suite is a plus
- Willingness to travel occasionally (approximately 6 times per year)
Why Join Us?
- Work with a collaborative, forward-thinking team.
- Lead high-impact projects that drive company success and client relationships.
- Access opportunities for career growth and professional development.
- Enjoy a competitive compensation and benefits package. Includes health, dental, and vision insurance, 401(k), compensation time for weekend work, and more.
- Thrive in a hybrid work environment. The Project Management team currently works in the office one day per week.
Apply Now
Interested applicants should apply using the external link below. The process includes a brief 15-minute survey and a portal to upload your resumé.
Who We Work With
ABOUT TRISTAR
TriStar is a full-service association marketing agency. Our custom media solutions bring association and industry supporters together in mutually beneficial ways, delivering amazing experiences for members and meeting attendees. This includes engaging journalistic content that reaches audiences via diverse channels. We build non-dues revenue with our proprietary royalty-share model by leveraging our experienced sales team and extensive industry knowledge for end-to-end services across media channels. Our partners benefit from risk-free collaboration on marketing and planning for events and beyond, supported by our industry resources and tailor-made strategies.
